1
Create the opportunity
Enter the job title, description, category, rate, date, hours, address and images. Review the information to make sure the opportunity is accurate and easy to understand.
Flexible staffing made simple
Post your shift. Choose your team member. FlexyStaff handles the rest.
Feature your staffing requirements on FlexyStaff without an advertising charge. Create a clear shift, connect with verified applicants, complete secure check-in and let our payroll process take care of the administration.
Free to advertise
No shift-listing charge
Verified applicants
Identity and eligibility checks
Secure check-in
Unique four-digit arrival code
Payroll managed
FlexyStaff looks after the process
Job title
Use a clear title such as Bar Team Member, Waiting Staff or Retail Assistant.
Job description
Explain the duties, expected experience, dress code and anything the applicant should know.
Work category
Select the most relevant category, such as Bar Work, Hospitality, Events or Retail.
Hourly rate
Choose the hourly rate you are offering the team member for the advertised shift.
Shift date
Add the correct date so applicants can immediately check their availability.
Shift hours
Enter the expected start time, finish time and total working hours.
Business address
Add the full workplace or venue address so the location is completely clear.
Venue images
Add suitable photographs of your venue, workplace or event to bring the shift to life.
Hourly pay requirement: the rate advertised must meet or exceed the
legally applicable UK National Minimum Wage or National Living Wage for the individual
undertaking the work. Businesses remain responsible for setting a compliant rate.
Publish in a few simple steps
From staffing requirement to live shift
Once the information is complete, publish the shift and make it available to suitable FlexyStaff team members.
2
Post and advertise the shift
Publish the completed opportunity on FlexyStaff. There is no separate advertising charge simply for featuring your staffing requirement.
3
Notify workers or wait for applications
You can wait for suitable applicants to respond or use FlexyStaff to nudge and notify a relevant team member about the available shift.
4
Select your preferred team member
Review applications and available worker information, then choose the person who best matches the role, experience and availability required.
Choosing a team member
Selecting suitable staff could not be easier
Nudge suitable team members
Seen someone whose experience and profile appear to suit your requirement? Notify them that your shift is available and invite them to review it.
- Proactively promote an available shift
- Reach people with relevant experience
- Help suitable workers notice the opportunity
Wait for applicants
Publish the role and allow interested FlexyStaff team members to apply based on their availability, location and experience.
- Receive applications through the platform
- Review worker profiles and information
- Select your preferred applicant
Transparent cost breakdown
Know the full shift cost before confirming your team member
Once you choose an applicant, FlexyStaff presents the staffing cost through a clear, secure confirmation process.
The cost begins with the hourly rate chosen by your business and the number of hours included in the shift. The applicable holiday amount, FlexyStaff fee and transaction charge are then shown separately.
Confidence before the shift begins
Applicants complete important checks before they can apply
People eligible to apply for shifts complete the required FlexyStaff onboarding and verification process before appearing as available team members.
Identity verification
Identity checks are completed through FlexyStaff’s verification partner, OneID.
Right to work
The required right-to-work information is reviewed as part of the onboarding process.
Payroll onboarding
Team members are engaged and covered through FlexyStaff’s appointed payroll partners,
subject to the applicable employment and insurance arrangements.
Secure arrival confirmation
Your team member arrives ready to go
When the selected person arrives, FlexyStaff provides a further check designed to protect both your business and the team member.
Your business receives a secure four-digit code. The arriving team member enters that code into the FlexyStaff app, helping confirm that they are at the correct workplace and that you are satisfied with the person standing in front of you.
- Confirm the person has arrived at the correct business
- Complete the platform’s arrival and security checks
- Give both parties confidence before work begins
- Create a clear digital start to the shift
At the end of the shift
Confirm the work—and FlexyStaff takes care of the rest
1
Complete the shift
At the scheduled finish, the business and team member review the completed working time.
2
Both parties confirm
The business and team member complete the relevant end-of-shift confirmation in FlexyStaff.
3
Payroll follows
FlexyStaff and its payroll partners manage the remaining process, with the team member paid in line with the applicable payroll terms and conditions.
Frequently asked questions
How FlexyStaff works for businesses
Does it cost to advertise a shift on FlexyStaff?
There is no separate advertising charge simply for featuring your staffing requirement. Costs apply when you select and confirm a team member for the shift.
What information is needed to post a shift?
Add a job title, clear description, category, hourly rate, date, start and finish times, business address and suitable images of your venue or workplace.
Can I contact or notify suitable team members?
You can nudge and notify a suitable team member about your available opportunity, or publish the shift and wait for interested applicants to respond.
How are staffing costs calculated?
The calculation begins with the hourly rate selected by the business multiplied by the shift hours. The displayed breakdown then includes the applicable holiday pay amount, FlexyStaff’s 15% fee and a 3.5% transaction charge.
Are applicants verified?
Applicants complete FlexyStaff’s onboarding process, including identity verification through OneID and the required right-to-work process. Payroll onboarding is managed through FlexyStaff’s appointed payroll partners.
What happens when the team member arrives?
The business receives a secure four-digit code for the team member to enter into their FlexyStaff app. This supports the arrival confirmation and security process before the shift begins.
What happens after the shift?
The business and team member complete the end-of-shift confirmation. FlexyStaff and its payroll partners then manage the remaining process, with payment made in line with the applicable payroll terms and conditions.
